Proton Mail alternative for small teams
Quick answer: Domailo is an alternative to Proton Mail for those who only need email on the company's domain. It charges per organization, from $5/month ($9/month for 5 people, versus $34.95 on Proton Mail), with shared mailboxes, several domains and a 30-day trial after domain verification and card setup. Who Proton Mail suits best: Companies that prioritize privacy and end-to-end encryption.
Why look for an alternative to Proton Mail?
Proton Mail prioritizes privacy, with end-to-end encryption, and charges per user. Domailo charges per organization: one price for the whole team. If end-to-end encryption is a requirement, Proton is the choice; if the goal is organizing the team's mailboxes at a fixed price, Domailo is simpler.
- Billing in foreign currency, subject to exchange rates and taxes.
- IMAP only through Proton Bridge.
- Higher per-user price than hosting providers.
What changes when switching to Domailo?
- You prefer a short price list: three plans per organization, monthly or annual.
- The focus is organizing shared mailboxes and team access.
- A fixed price per organization makes more sense than a price per user.
| Criterion | Proton Mail | Domailo |
|---|---|---|
| Billing | Per user, in dollars or euros | Per organization: one price for the team, with limits on people, mailboxes and domains |
| Contract | Monthly, annual or 24 months | Monthly plans with no lock-in or annual paid upfront (12 months for the price of 10), with a 30-day trial and card after domain verification |
| Domains | 3 domains on Mail Essentials | Several domains in the same account: 1, 3 or 10 depending on the plan |
| Shared mailboxes | Not stated on the pricing page consulted | A mailbox can be linked to several people, each with their own login |
| Access | Its own apps; IMAP through Proton Bridge | Browser, on desktop and phone; no IMAP/POP or native app for now |
| Other apps | On Workspace: storage, calendar and VPN | Email only |
How much does the switch cost?
Monthly estimate considering one mailbox per person, on the entry plan of each service (Mail Essentials: $6.99 per user, annual plan; US$ 7.99 monthly).
| People | Proton Mail | Domailo |
|---|---|---|
| 2 | $13.98 | $5 (Startup) |
| 5 | $34.95 | $9 (Essential) |
| 20 | $139.80 | $19 (Team) |
When should you stay on Proton Mail?
- End-to-end encryption is a requirement.
- You need dedicated apps or IMAP.
- The company wants a privacy bundle with VPN and storage.
How do you leave Proton Mail and start on Domailo?
- Create your organization on Domailo and add the domain (the domain registration stays where it is).
- Create the mailboxes with the same addresses you use today and link the people on the team.
- Replace the MX, SPF and DKIM records in the DNS with the ones shown in the Domailo dashboard; from then on, new messages arrive on Domailo.
- Keep the Proton Mail account active for a few days to consult or export the history: Domailo does not import old messages.
Want the full side by side? See Domailo vs Proton Mail.
Frequently asked questions
Does Proton Mail charge in dollars?
Yes. On the page consulted, the business plans appear in dollars, euros or Swiss francs, per user: Mail Essentials costs US$ 6.99 per user a month on the annual plan and US$ 7.99 on the monthly one.
Does Domailo have end-to-end encryption?
No. Domailo isolates each organization's data and controls access per person and per mailbox, but does not offer end-to-end encryption like Proton.
How many domains can I use?
On Proton Mail Essentials, 3 domains. On Domailo, 1, 3 or 10 domains, depending on the plan.